Director of District Facilities

OSITION TITLE:        Director of District Facilities

CONTRACT PERIOD:  July 1 – June 30 (start date to be determined)

REPORTS TO:            Superintendent and Assistant Superintendent

POSITION SUMMARY:    Responsible for all duties related to the operations and maintenance of District Facilities.  Assists District Administrators in managing school activities; supervising of classified support personnel; coordinating operations such as transportation, building maintenance and special events.

KNOWLEDGE, ABILITIES AND SKILLS:

• Interpersonal skills using tact, patience and courtesy

• Principles and practices of supervision and training

• Strong organizational, analytical and interpersonal skills as well as verbal and written communication skills

• Ability to understand contracts and technical specification

• Ability to work with internal and external contracted services

• Ability to develop, evaluate, and manage budgets

• Ability to promote and follow Board policies, administrative procedures, and building procedures

• Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds

DUTIES AND RESPONSIBILITIES

• Responsible for and provides leadership, direction, guidance, coordination, supervision for district operations including

• Safety and security of all district facilities

• Maintenance of all district facilities

• Community use of all district facilities

• District athletic facilities operations

• Materials procurement and equipment inventory

• Distribution and management of instructional materials

• Environmental health and safety compliance

• Directs operations in all district facilities; the maintenance of services and the implementation of new programs and/or processes (e.g. major renovations; site repairs/construction, maintenance, acquisition of new land for construction, and purchasing, etc.) for the purpose of providing services within established timeframes and in compliance with related requirements.

• Responsible for, participates in, coordinates and provides leadership to the development of the district’s long range operations planning and utilization for facilities.

• Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.

• Organizes meetings, workshops and seminars for the purpose of fulfilling compliance and mandated safety training requirements. 

• Plans for and inspects new construction, repair work and related projects for the purpose of ensuring that jobs are completed efficiently; specifications are within regulatory requirements; and approving inspection reports and payment requests.

• Presents information in oral and written form (e.g. facility records, correspondence, email, reports, procedures, budget, etc.) to the Board of Education and Administrative staff when requested.

• Evaluates, recommends and ensures appropriate staffing of maintenance and custodial staff in all district facilities. Provides timely and accurate feedback of staff performance in accordance with District guidelines.

• Researches new products, laws, regulations, etc. for the purpose of recommending purchases, contracts and maintaining district wide services. Supervises and communicate effectively with office staff and other district employees

• Other duties as assigned by the Superintendent and Assistant Superintendent.

QUALIFICATIONS

• The position requires knowledge of managing operations, services and activities of a Unit District School.

• The position requires computer literacy and working knowledge of software systems such as Google Apps, Microsoft Office, electronic work order management software and office software for finance and purchasing (Skyward).

• Experience with management and administration experience in operations management, preferably with an education institution.

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